Planning to introduce a new accounting system? Without the right implementation strategy, all that preparation will be for naught.
When you’re starting to plan for a new accounting system, you’ve already taken an important step to recognize that productivity and workflows need improvements. But many organizations still face roadblocks to proper implementation. A lot can go wrong when introducing any new system, and using new accounting software or creating a new workflow can lead to problems and confusion, not to mention time wasted on a steep learning curve.
Here are the top mistakes to avoid when implementing a new accounting system.
Not creating system goals
Before you start rolling out the new system, make sure you’ve created specific goals that will be reached with the new software, technology, or process. What is the current issue you’re addressing? How will this system solve the problem? What measurable outcome do you want to see when the system is in place?
Without goals for the accounting system, you won’t know whether it’s succeeding or failing upon implementation. Clear goals will help you track key metrics with your new process so you can keep updating and improving.
Not choosing the right system
Next, it’s crucial for success that you choose the right accounting system. This means you need to browse your options for software, cloud-based solutions, platforms, and other tools that will help you succeed. The system you choose will depend on factors like budget and parties involved in the accounting process.
Failing to customize for your needs
Once you decide on the right system, make sure you use the product or solution exactly how you need it. While a plug-and-play option can be cost-effective and fast, it may not give you the time and flexibility you need to really customize your accounting system.
Every piece of your new accounting solution should align with the goals you outlined in the initial planning stages. Features of the system need to support all of your needs so that you don’t have to address additional problems shortly after implementation. Take your time in rolling out the technology so you can be sure you’re using the software or platform to its fullest for your organization.
Failing to provide enough training
Many companies find it tempting to cut the amount of training and support they provide to employees when introducing a new system. It’s true that time is money, so the fastest implementation process always seems like the best route.
But if you cut corners on training, your accounting system won’t get you where you’re trying to be. The process won’t improve your workflows unless key players understand how it works and know how to get answers to their questions when they come up. Even though you want the implementation to be fast, make sure you provide enough training and avenues for support.
Not involving all teams
On a similar point, make sure that all teams are involved in planning and implementation. The new system should not just be a management decision-making process, especially when others will be using it daily. Ask for feedback from accounting staff to determine what they think priorities should be in a new system. Ask what their biggest struggles are in their workflows and incorporate those issues into your goals. Include other departments as well so that other important perspectives and considerations are taken into account.
Never underestimate the importance of a team effort. Otherwise, your implementation will not be as successful. There will be confusion and steep learning curves, and the system won’t be customized to the business’s needs.
Failing to communicate the plan
Finally, failing to communicate how the launch will be carried out is another common mistake in system implementation. All teams and people involved in decision-making should know key roll-out dates, individual employees’ responsibilities, and the overall timeline for complete adoption. Keep everyone on the same page by continuing to communicate about progress throughout testing and implementation.
Work with a professional for accounting help
Planning for and rolling out a new accounting system will take time and effort, in addition to clear goal-setting and prioritizing what the business’s needs really are. Why do it alone? Work with Franco Blueprint to start strategizing and find the right custom accounting solution for your organization.
We recognize that an accounting system is a key component of a successful business that stays on the path to growth. We’ll provide only the financial services you need, including software setup, a startup cost analysis, payroll services, reporting and time management, and more.
Contact Franco Blueprint to schedule a free consultation.